PSPMGT006 Develop a Business Case Assessment Answers to Questions
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PSPMGT006 Develop a Business Case
Assessment Task 1: Knowledge questions
Questions
Provide answers to all of the questions below:
1. Explain how government policies can impact on and organisation’s goals, as well as its policies and practices. Give an example for each to support your answer.
2. Identify and explain two legal requirements that a business may need to consider when undertaking its activities.
3. Outline key financial and accounting issues that need to be considered when developing a business case.
4. Explain the concept of whole of life considerations in relation to a business case.
5. Explain a typical process for approving a business case.
6. Explain how trade practices law may impact on the development of a business case.
7.Explain how commercial and contract law may impact on the development of a business case. Give specific examples to illustrate your answer.
8. Explain how WHS and environmental legislation can apply to business case development. Give specific examples to illustrate your answer.
Assessment Task 2: Project
Activities
Carefully read the following scenario.
Grow Management Consultants is a consultancy company specialising in leadership development services. These services include:
- Mentoring training
- Coaching
- Management consultation
- Management program evaluation
- Development of cutting-edge tools, resources and expert advice
- Sharing best and next practices
- Leading organisations through the process of creating a leadership culture
The company has a CEO, a General Manager (newly appointed), an Operations Manager, five Principal Consultants, twelve trainers and a small HR team. A new Strategic Plan was recently developed to guide the organisation over the next three years. One of the key objectives of the Strategic Plan is for Grow Management Consultants to become established as a learning organisation. Research has indicated that it may take up to 12 months to become registered with the Australian Skills Quality Authority (ASQA) by the time the application is prepared, submitted and processed and there are no guarantees. It will also be a significant initial investment and the organisation may not be ready for such a big move.
You have come up with the idea that Grow Management Consultants could form a partnership with an established Registered Training Organisation (RTO) rather than to set one up. Your idea is that if you work together with an RTO that offers mostly business and management courses, Grow Management Consultants’ trainers could attend courses that the RTO runs, and the RTO’s students could benefit from Grow Management Consultants’ business connections for practicums and office-based training.
After some investigation and discussions, King Edward VII College was found to be a top candidate. Not only is its campus in the same suburb as Grow Management Consultants’ head office, but it offers a range of courses in management, marketing, human resources and international business. It currently has around 500 students enrolled across all its courses. Courses are offered at all levels from Certificate II to Graduate Diploma.
The College currently employs 24 management and staff that include the CEO, an Operations Manager, a Marketing Manager and Marketing Assistant, office staff and approximately 12 trainers. After broaching the idea with the CEO and having had initial discussions about a partnership offer with the RTO, they seem interested in the possibility.
You are the newly appointed General Manager of Grow Management Consultants and the CEO has given you the task of developing a comprehensive business case for the partnership.
1. Research the business case.
Access the following documents provided in in your resource folder and analyse in preparation to develop your business case:
- College Strategic Plan
- Consultants Strategic Business Plan
- Consultants Information Policy and Procedures
- Consultants Performance Appraisal Policy and Procedures
- Consultants Recruitment, Selection and Induction Policy and Procedures
- College Recruitment, and Selection Policy and Procedures
- College Sustainability Policy and Procedures
- College Staff Code of Conduct
Develop a briefing report using the template provided addresses the following:
- The business problem
- Key stakeholders and their requirements
- Business objectives that the partnership will achieve
- Opportunities and constraints
- A market analysis.
Use Briefing Report Template to guide your work.
2. Send an email to the CEO (your assessor).
The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.
It should introduce and summarise the contents of the attachment and ask for the place, date and time of a meeting where you can discuss it.
Attach your Briefing Report to the email.
3. Meet with the CEO and senior managers.
The objective of the meeting is to discuss and examine some business solutions.
The CEO and two of the principal consultants who are senior managers will be in attendance. You will need to lead the meeting and discuss your research and ideas as well as the input and feedback given by the other attendees.
As the ideas you are presenting are complex, ensure that you present your ideas clearly and in language relevant to the management team.
Prepare for the meeting by using the Internet to analyse business and technical impacts and risks of the partnership.
Conduct research into the community, environmental and human resource impacts of the partnership and take notes for your meeting.
Think about how the partnership might work and the financial implications for this.
At the meeting, you need to:
- Provide a report on the business and technical impacts and risks as per your research.
- Provide a report on the community, environmental and human resource impact as per your research.
- Discuss alternative solutions to the organisation setting up as an RTO and the financial implications of forming the partnership
During the meeting, you are required to demonstrate effective communication skills including:
- Speaking clearly and concisely
- Using non-verbal communication to assist with understanding
- Asking questions to identify required information
- Responding to questions as required
- Using active listening techniques to confirm understanding
4. Develop the business case.
Following the meeting, you are required to develop a comprehensive business case which clearly details your ideas. Your business case must be clear and concise and in language that the audience can understand. It must also show a clear rationale in relation to all elements of the business case.
Access the free business case template available from the following website:
https://www.projectmanagementdocs.com/template/project-initiation/business-case/#axzz5tGkCectp to guide your work. Make sure you complete all sections of the template.
5. Send an email to the CEO (your assessor).
The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.
It should introduce and summarise the contents of the attachment and ask for the place, date and time of a meeting where you can discuss it.
Attach your Business Case to the email.
6. Present your business case.
You are required to present your business case to the CEO and senior managers/principal consultants.
Summarise the sections of the business case that you want to focus on and clearly explain the recommendations you have made.
At the meeting, as the ideas you are presenting are complex, ensure that you present your ideas clearly and in language that is relevant to the management team.
During the presentation you are required to demonstrate effective communication skills including:
- Speaking clearly and concisely, clearly explaining the complex information
- Using clear, professional language
- Using non-verbal communication to assist with understanding
- Asking questions to identify required information
- Responding to questions as required
- Using active listening techniques to confirm understanding
Before concluding the meeting, ensure that you receive the CEO’s final approval and endorsement.